Take a Hike - Stoodley Pike Christmas Ramble…

Welcome to UBU Take a Hike!

This initiative brings together University of Bradford students and local young disabled people for inclusive day walks in nature. Our aim is to make outdoor experiences fun, safe, and accessible for everyone, while providing valuable volunteering and learning opportunities for students.

By booking a ticket or signing up for a Take a Hike event, you agree to follow these Terms and Conditions.

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1. What’s Included in Your Day Trip

• Transport: Your ticket includes return coach or minibus travel between the University of Bradford and the walk destination.

• Supervision and Support: UBU staff and trained trip leaders will be present throughout the day to coordinate the walk and ensure everyone’s safety.

• Not Included: Meals, drinks, and personal expenses are not included. Please bring your own lunch, snacks, and water.

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2. Cancellations, Refunds, and Amendments

We understand that plans can change, but due to the limited number of places and the involvement of external participants, we operate a shorter notice period for cancellations.

• Refunds: To receive a full refund, you must notify UBU at least two (2) working days before the scheduled trip date.

• Working Days: Monday to Friday, 9:00 AM – 5:00 PM (excluding UK bank holidays and University closure days).

• How to Cancel: Cancellations must be submitted via the Native platform (where tickets were purchased) or by emailing ubu@bradford.ac.uk.

• Late Cancellations: No refunds will be given for cancellations made with less than two working days’ notice.

• Trip Cancellation by UBU: If UBU cancels the trip (e.g. for weather, transport, or safety reasons), all ticket holders will receive a full refund to their original payment method within 10 working days.

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3. Student Support Roles

UBU Take a Hike is a peer-support volunteering activity. As a participant, you are agreeing to take part in an inclusive group walk where some participants have disabilities or additional support needs.

You may be asked to:

• Walk alongside and guide visually impaired (VI) participants, following guidance from staff.

• Offer encouragement or simple assistance to participants with learning disabilities or mobility challenges.

• Help maintain a positive, patient, and inclusive atmosphere throughout the trip.

All volunteers are expected to act respectfully, follow UBU staff instructions, and prioritise the comfort and safety of the young people we support.

UBU staff and professional support workers will always be present and responsible for risk management — students are not expected to provide medical care or specialist support.

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4. Health, Safety, and Accessibility

• Disclosure: If you have a medical condition, disability, or access requirement that may affect your ability to take part safely, please let UBU know when booking.

• Purpose: This allows us to make reasonable adjustments and ensure appropriate group support.

• Confidentiality: All information will be kept confidential and shared only with trip leaders or staff where necessary for safety.

• Equipment and Preparedness: Please wear suitable outdoor clothing and footwear for the weather and terrain. Bring any required medication and ensure it is accessible during the walk.

• Insurance: While UBU takes all reasonable precautions, participants are encouraged to have personal insurance for belongings or medical needs.

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5. UBU Code of Conduct

All participants are expected to uphold the UBU Code of Conduct and the University of Bradford Student Charter during the trip. This includes:

• Treating all UBU staff, volunteers, and participants (especially the young people we support) with kindness and respect.

• Following the instructions of the UBU Trip Leader at all times.

• Avoiding any behaviour that could be perceived as unsafe, disrespectful, or exclusionary.

• Maintaining professional and appropriate boundaries with all participants.

Misconduct or unsafe behaviour may result in immediate removal from the activity and may be referred to the University’s disciplinary procedures.

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6. Punctuality and Attendance

• Departure Times: The coach or minibus will depart promptly at the advertised time. Please arrive at least 15 minutes early.

• Your Responsibility: It is your responsibility to arrive on time for both departure and return.

• Missed Departures: If you are late and miss the transport, you are responsible for your own travel arrangements, and no refund will be given.

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7. Safeguarding and Conduct Around Young People

As this trip involves working with minors and/or vulnerable individuals:

• Always maintain appropriate language and behaviour.

• Report any safeguarding concerns immediately to the UBU Trip Leader or Safeguarding Officer present.

UBU staff will brief all volunteers before each trip to clarify boundaries and responsibilities.

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By booking a place on a UBU Take a Hike trip, you confirm that you have read, understood, and agree to these Terms and Conditions.

We’re excited to have you join us in making outdoor adventures accessible for everyone!

The UBU Team